Smartsheet Pricing in 2026: Is It Worth It Over Monday or Asana?

Smartsheet's headline prices are low: $9 per member per month for Pro and $19 for Business, billed yearly. The bill is decided less by the sticker price than by who counts as a "Member." Smartsheet only charges for people who create and edit content. Viewers and commenters can be free, and how you manage that line decides whether Smartsheet is cheap or surprisingly expensive.

Here's what each plan includes, what a real team pays, and how it stacks up against Asana and Monday.

“Short answer: Pro at $9 is good value for teams of up to 10 editors who can live with 250 automations a month. Most growing teams end up on Business at $19, because Pro caps at 10 Members and doesn't include free Guests. Keep viewers and commenters on free seats and Smartsheet is one of the cheaper serious options. Let everyone become a paid Member and it isn't.

The plans

Prices from Smartsheet's pricing page, checked October 17, 2026.

Pro covers the core of Smartsheet: Gantt, table, board and calendar views, rich formulas, unlimited sheets, forms and reports, and Smartsheet's conversational AI features. The limits are the point of the plan: at most 10 paid Members, 250 automations a month, 20GB of attachments, and no external Guests.

Business removes those limits. Unlimited automations, unlimited free Guests for people outside your company, 1TB of storage, timeline view, workload tracking, admin capabilities and connections to external AI tools. There's a 3-Member minimum.

Enterprise starts at 10+ Members and adds the security and governance tier: SAML-based SSO, directory integrations, enterprise access controls, user account provisioning, scenario planning and portfolios. Advanced Work Management sits above that for organizations running large portfolios across connected systems.

Who you actually pay for

Smartsheet's seat types are the key to the bill:

• ▸Members are paid users who can create, edit and share sheets, reports and dashboards, and manage automations.
• ▸Contributors are free users who can view content shared with them and, with commenter permissions, comment and add attachments. They can't create or edit.
• ▸Guests are free external users whose email domain doesn't match yours. They can only see what's shared directly with them. Pro doesn't include Guests; Business and above do.
• ▸Provisional Members are people who did something their free seat doesn't allow, like editing a sheet they were given Editor access to. They get full Member access free until the end of the billing cycle.

That last one is where costs can creep in. By default, Provisional Members are downgraded back to a free seat at the end of the cycle unless an admin upgrades them. But an admin can change that setting so provisional users convert to paid Members automatically, with extra seats added to the next bill. Check which way your account is set before the first renewal.

What a team actually pays

All figures on yearly billing.

A 6-person operations team, everyone editing:

• ▸Pro: 6 x $9 = $54/month ($648/year)
• ▸Business: 6 x $19 = $114/month ($1,368/year)

A 12-person team with 4 editors and 8 people who just view and comment:

• ▸Pro: 4 paid Members x $9 = $36/month, with 8 free Contributors
• ▸Business: 4 x $19 = $76/month

A 12-person team where everyone edits:

• ▸Pro isn't an option (10-Member cap), so Business: 12 x $19 = $228/month ($2,736/year)

The middle example is Smartsheet at its best. If most people need to see the plan rather than change it, you pay for a handful of editors and everyone else is free. The last example is where it gets expensive, because the 10-Member cap forces a jump to Business at more than double the per-seat price.

Pro or Business?

Pro is enough when:

• ▸You have 10 or fewer people who genuinely need to edit.
• ▸Your automations stay under 250 a month. A few alerts and reminders on a handful of sheets fits; heavy approval workflows across many sheets won't.
• ▸You don't share sheets with clients, contractors or vendors outside your company domain.

Business is worth it when:

• ▸You have more than 10 editors, or expect to soon.
• ▸You need to share work with external partners. Free Guests alone can justify the upgrade for agencies and contractors.
• ▸You rely on automations for approvals and notifications, and 250 a month would run out mid-month.

The jump from $9 to $19 is steep, but Business is where Smartsheet's real strengths (workload tracking, timeline view, admin controls) live.

Watch the automation cap

The 250-automation limit on Pro is easy to underestimate. Every alert, reminder, approval request and status change that fires counts toward the monthly total. One approval workflow on a busy intake sheet can use a few hundred runs a month by itself.

When you hit the cap, automations stop until the next cycle, which usually means someone notices missed reminders before they notice the limit. If you plan to run approvals or notifications on more than a couple of active sheets, assume you'll need Business and price it from the start.

Monthly or yearly?

Yearly billing saves $3 a Member per month on Pro and $5 on Business, about 25% and 21% respectively. On a 6-Member Business plan that's $360 a year. Smartsheet offers a free trial, so use it to confirm how many people actually need edit rights before committing to an annual plan.

The security view

Smartsheet's identity controls follow the usual pattern, with one welcome exception.

• ▸Standard SSO is on every plan. The pricing comparison lists single sign-on across Pro, Business and Enterprise, which typically means signing in with a Google or Microsoft account. That's better than many competitors, who keep any SSO off their entry tier.
• ▸SAML SSO needs Enterprise. If your identity provider is Okta or another SAML provider, or your policy requires SAML, you need an Enterprise contract with at least 10 Members. Directory integrations and user account provisioning live there too.
• ▸Guests are external by definition. Business makes it easy to share with anyone outside your domain at no cost. That's convenient, and it's also how sensitive sheets leak. Decide who's allowed to invite Guests, and review shared items regularly.

Smartsheet's trust center is the place to start a vendor review. My minimum for any account: decide your Provisional Member setting deliberately, keep the editor list short, and audit external sharing once a quarter.

How Smartsheet compares

Smartsheet is the best fit for teams who think in spreadsheets: operations, construction, PMOs and anyone who already runs projects in Excel. It's less natural for creative or marketing teams who want boards first.

On price, it compares well when most of your users are viewers. Our Asana pricing breakdown shows how Asana's seat blocks make a 7-person team pay for 10 seats, while Smartsheet bills only the people who edit. For a head-to-head on features, our Smartsheet vs Monday vs Asana comparison covers which tool fits which kind of team.

My recommendation

Start on Pro if you have up to 10 editors and modest automation needs. Keep everyone who only views or comments on free Contributor seats, and leave the Provisional Member setting on downgrade until you've decided who really needs to edit.

Move to Business when you cross 10 editors, need to share with outside partners, or keep hitting the 250-automation limit. If your security policy requires SAML SSO, go straight to an Enterprise quote rather than paying for Business and upgrading later.

For spreadsheet-minded teams with a small core of editors and a large audience of viewers, Smartsheet is one of the better-value tools in this category.